Secretary II-Adams&Adams;

Duties and responsibilities

Preparing response to general queries. Drafting of routine correspondence and diarising of files;
Opening files and dicta typing (when necessary);
Creation of new Trade Mark records on Patricia;
Preparing trade mark forms and certificates for lodging applications for renewals, assignments and other proprietor changes;
Preparing global recordal and renewal quotes;
Updating the internal database (Patricia workflows, history/notes) and scanning in of key documents;
Ensuring that computer and other records are updated with all changes, e.g. agent changes.
Communicating with search clerks at South African Trade Marks Office;
Attending to accounting matters (re:queries);
Typing of invoices and credit notes;
Dealing with urgent matters promptly and efficiently and ensuring all urgent tasks are completed timeously
Assist with Diary files and the preparation of routine dairy correspondence to clients/agents/registries;

Creating and printing trade mark listings from computer records;
Maintaining and assisting with renewal and recordal portfolios; and
E-mailing, faxing, filing, photocopying and general office duties.
Requirements
Skills and knowledge

A methodical person with good English language skills
Computer literate in Microsoft Word and Excel
Typing speed of 60 wpm and excellent dictation skills (Ability to do Dictaphone typing)
Ability to work independently, to work under pressure and to use initiative
Ability to prioritise
Ability to work meticulously
Good organisational skills
A minimum of 5 years Legal Secretarial Experience
Qualification/s

Matric/ National Diploma or equivalent qualification
Secretarial Diploma/Certificate (an advantage)


Apply Here http://bit.ly/2Mm9en7

Job id : , #68446, 76 views,

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