Receiving Clerk

Job Number 180029Z3
Job Category Finance and Accounting
Location AC Hotel Cape Town Waterfront, Cape Town, South Africa
Brand Corporate
Schedule Full-time
Position Type Non-Management/Hourly

Start Your Journey With Us
At AC Hotels, we believe attention to detail is the greatest form of generosity we can offer. Whether it’s the artful pour of a drink or the elegant line of a chaise, AC Hotels believes that if we have time to make it, we have time to make it beautiful. Our guests recognize and appreciate the edited beauty of AC Hotels. They feel connected to us through a shared concern for details. They enjoy feeling a part of our small, discrete, global tribe. In fact, the feeling of being among like-minded people is a significant part of the AC appeal.

We’re looking for cultural innovators to join our team. If you are someone who has an inner creativity and love for art, design and culture, then we invite you to explore a career with AC Hotels.

Function

The successful incumbent will take full responsibility for the day-to-day running of receiving department. Be familiar with Cost throughout the Hotel, recommend and implement measures to control cost.

Required Experience & Qualifications
Computer literate , Microsoft Word & Excel an essential to have
Knowledge of Micros Materials Control or similar systems and numeracy essential
Previous knowledge of receiving, purchasing, stores & inventory control in a similar environment
Data capturing experience
Ability to work without supervision
Diploma in warehouse management or purchasing management or stock control/stores management would be an advantage
Flexible working hours
Be prepared to perform other duties within the department
Team focused and strong team leader
Excellent communication skills , peoples person
Key Responsibilities
Report directly to the Cost Controller
Assist in ensuring that all items are efficiently received in the loading bay and checked against purchase orders as per the policies and procedures of Marriott.
Ensure all deliveries of products are made via the receiving bay, and that ALL invoices are stamped and signed as per hotel policy.
Ensure all items received agree with the invoice, and issue a credit note for incorrect or short deliveries
Ensure that all deliveries and delivery personnel are supervised, and NO stock is ever left unsecured or unsupervised.
Ensure stock is moved from receiving cages immediately it arrives, to the relevant store, and ensure NO stock is left in cages after hours.
Ensure all items received are checked for Weight, Packaging, Packing and Expiry Information, Quality, Price as Negotiated with supplier.
Ensure the receiving area and equipment are cleaned daily including the scales and the accuracy thereof and secured after hours , report any maintenance needs to the Cost Controller
Ensure that the correct parcel handling procedure is adhered to, and communication sent immediately the parcel is received. Ensure accurate records of the parcel are kept at all times.
Ensure all Delivery & Credit notes are logged and followed up for invoices on a daily basis.
Ensure the chef is informed upon the receipt of perishable food items and ensure that the qualities of the goods are checked by Senior Chef on duty.
Ensure proper organization of delivery vehicles to avoid congestion in the loading bay.
All returns, underages and overages must be clearly noted on the suppliers delivery note or invoice copy.
Any credit notes must be made out and signed for by the supplier’s delivery representative. The supplier must retain the original copy.
Perform checks on receiving temperatures of perishable goods, as well as delivery vehicles, and relevant logs kept for audit purposes as per Marriott policies. Report any concern immediately to the supplier , Purchasing Manager and Cost Controller.
Ensure ALL perishable and shelf life goods are date stamped upon delivery.
In the case of non-inventory stock, the user who ordered the item must be notified and collect the item from the cage and transport it to their own store.
All invoices must be matched to the relevant order and prices compared. Any differences must be investigated immediately against price quotes.
Ensure ALL invoices are captured in the period that they are received, and any deviations from this are communicated to the Cost Controller. Ensure all invoices are captured before stock takes, and liaise with the Cost Controller as to when receiving can commence between periods.
Non deliveries must be reported to the Cost Controller
Ensure high levels of staff morale and job satisfaction in order to deliver on company targets
Ensure all invoices are batched for the day at 16h00, and submit to the Cost Controller for checking and sign off. Ensure invoice receiving remains up to date daily, and invoice batches are sent to accounts payable on a daily basis.
Complete all daily duties as set out in departmental duties and requirements.

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.


Apply Here http://bit.ly/2P3aPzY

Job id : , #69089, 59 views,

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