Personal Assistant-East Coast Radio

🗏Job Type

Full Time

Company East Coast Radio
Reference # ECR31052018c
Contract Type Permanent
Location Umhlanga, KwaZulu-Natal, South Africa


Introduction
East Coast Radio, also known as ECR, is a KwaZulu-Natal commercial radio station, one of the largest regional radio stations in South Africa is looking for a Personal Assistant to perform secretarial, clerical and other administrative tasks in support of the Station General Manager and Management Team


Job Functions
Personal Assistant

Industries
Media


Specification
•Administrative support to Station General Management
•Diary Management of Station General Manager (SGM)
•Replying to Invitations and arranging meetings / luncheons meetings
•Book relevant function rooms for meetings.
•Arranging catering for meetings, if needed
•Attending to stationery needs for SGM’s office
•Arrange Company Vehicle for SGM, when needed.
•Screen telephone calls
•Collating and submitting SGM expense and Claims- Credit card/Petty Cash/ Travel
•Sorting of documentation for SGM and confidential matters for Executive Management.
•General Office Administration for Station
•Maintain an organised filing system Sorting of incoming mail and distribution.
•Collating agendas for all meetings. Typing and distribution of minutes, reports and documentation.
•Receiving, sorting, replying to and forwarding all correspondence to relevant parties.
•Attending to queries from public and staff
•Receiving, seating and providing guests with refreshments.
•Arranging Collection/ Distribution and logging of all event tickets to staff.
•Gather documentation for ICASA Annual report and distribution.
•Dealing with NAB correspondence/ notices Laminating of documentation and distribution.
•Binding of all monthly reports reding matter and distribution
•Ambassador for SGM’s office
•Serve as an ambassador for SGM’S office by fostering, good relationships with management team, Kagiso Media Board and all SGM’s Contacts
•Administrative support for the Manco Team
•Providing secretarial support to Manco Team
•AdHoc Administration
•Administrative support for the Technical department
•Providing Secretarial support to Technical Manager
•AdHoc Administration
•Travel arrangements for Station Clients, Staff and related Kagiso Media Group Employees and Clients
•Sourcing of flights
•Book flights with travel agent, get confirmation and give to traveller.
•Book Vehicle (if required)
•Book Suitable accommodation via internal process.
•Attend to travel and accommodation arrangements for managers and consultants from overseas.
•Arrange transport for board members and ECR visitors to and from airport.
•Ad-hoc support on Station Projects
•Preparation of presentations, reports and board packs
•Minuting of Meetings
•Document Management


Requirements
•Grade 12
•Diploma in General Office Administration or relevant qualification
•Minimum 3 to 4 Years’ relevant experience in executive office
•Strong Administrative Skills
•Excellent computer knowledge (Microsoft Word, Outlook, Excel and PowerPoint)
•Reconciliation of accounts
•High Level of Confidentiality
•Read- Ability to read and comprehend instructions, short correspondence and memos.
•Write- Ability to respond to common Inquiries or complaints from customers, regulatory agencies or members of the business community.
•Speak- Ability to effectively present information and respond to questions from managers, clients, customers and the public.


Apply Here http://bit.ly/2CcdUvt

Job id : , #71944, 546 views,

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