Executive Personal Assistant-Unilever

🗏Job Type

Full Time

Main Purpose of the Job:
The incumbent will support three Executive Directors, to achieve their goals, advance their agenda and leverage their time effectively, whilst proactively managing the administrative, cost saving, and business adoption tools for your function.
Individual Attributes:
We require an individual who has a customer service mindset, someone who is solution focused and proactive in anticipating future needs of the leadership teams. It is imperative that the individual respects confidentiality and has the highest standards of integrity. It is also important to have a Zero-based budgeting (ZBB) mindset as this individual will be actively managing and identifying functional savings.
Job Summary:
Business Adoption Champion – ensure that you use all new business tools for effective ways of working.
Meeting Efficiency:
Create share points for the leadership teams;
request agenda items for meetings;
sign off agenda with leader;
request timeous pre-reads to be posted on SharePoint;
create a tracker to remind all leaders of previous actions from previous meetings
Budget management – analyse cost centre budgets monthly and highlight any discrepancies, savings opportunities etc to cost centre owners.
Assist leaders with personal administration as and when required.

Onboarding: Proactively managing all new hire induction meetings and general onboarding.
Manage all functional engagements, decrease reliance on agencies to manage functional events, liaise with approved suppliers to meet functional engagement briefs.
Manage itinerary for senior visitors
Manage calendars: meetings, travel schedules, leave dates.
Coordinate meeting and conference schedules, venues, teleconference, presentation equipment, and other meeting requirements.
Liaise with the travel hub for all travel bookings, alternatively use the Concur booking system to manage all travel for functional team.
Ensure leadership team travel profiles are up to date.
Facilitate expense claims and expense reports.
Liaise with other team secretaries for administrative coordination requirements.
Organize local and international workshops, conferences, trainings and meetings and provides support to international visitors.
Collect, compile and organize presentation and meeting materials.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Manage stationery requirements for leaders that you support.
Build and manage key relationships with internal and external stakeholders.

Competencies:
Customer service mindset – proactive, anticipates problems and comes up with solutions
Planning and organizational skills – able to manage time and prioritize effectively
Good interpersonal skills – including good judgment, organizational awareness and emotional intelligence
Good communication skills – verbal and written
High attention to detail
Growth mindset – looks for opportunities to improve on what exists
Able to manage sensitive information and protect confidentiality
ZBB Mindset

KEY REQUIREMENTS

Matric minimum (tertiary is beneficial)
3 years of experience, managing multiple Senior Stakeholders and supporting Executive Leadership
Computer literate (MS Office, Advanced Excel, PowerPoint and Word)


Apply Here http://bit.ly/2MDSE6m

Job id : , #70997, 83 views,

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