Executive Assistant-Pro Talent

🗏Job Type

Full Time

Job Title:Executive Assistant to CEO
Reporting to:CEO


Requirement Overview
The Executive Assistant is primarily responsible for the efficient administration and organization duties for the CEO and Executive Team.


Duties and Responsibilities
Maintaining the Executive, Leadership and Board calendars and sending meeting invites to relevant participants
Compiling of the agenda, sending invites to required participants, consolidating presentations, booking of meeting rooms and arranging catering for all Board, Executive and Leadership meetings
Minute and distribute documentation to all attendees, including follow up reminders of action items
Diary management for CEO
Arranging both local and international travel including flights, transfers, accommodation, car hire, visas, forex etc. for the entire company

Offering complete hands on support to all travelers, local and global – including visa assistance, hotel reservations and not forgetting a quick pre visit prep check to first time visitors to the country
Daily folder preparation – including correspondence, diary commitments, urgent actions / approvals etc.
Attend meetings with CEO as necessary
Email and call management – filter emails / calls, priorities, flag and follow-up on actions
Schedule meetings (offsite and onsite)
Co-ordinate relevant logistical arrangements as per the CEO’s requirements
Resolve queries before having to escalate
Project Manage Events: chair meetings, develop a calendar of events, execute and follow up on action items
Organise all employee awards/recognition gifts e.g. long service awards
Typing up documents and compiling presentations where required
Act as a central contact and assist with ad hoc duties and reporting as and when required


Skills, Experience and Education
Matric (a Tertiary Administration Qualification would be advantageous)
Minimum 5 years’ experience as an Executive Assistant
Strong administrative skills
Excellent computer skills
Excellent interpersonal and communication skills
Strong problem-solving ability
Must be able to prioritise
Strong organizational skills
Attention to detail
Time management
Confidentiality

Apply Here http://bit.ly/2oqFn2L

Job id : , #71577, 36 views,

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