Administrator: Front Office (Receptionist) (Parktown)

🗏Job Type

Full Time

Introduction
The Aurum Institute is offering a great opportunity to suitably qualified and experienced staff to contribute towards our mission to improve the health of people and communities through innovation in Health Research and Systems. The following positions have become available in the Core Services Division and you are welcome to apply should you meet the requirements of the post.


Job Functions
Administration


Industries
Ngo / Non-Profit


Specification
Work Description

Responsible to competently manage the front office / reception and the main switchboard / telephone system
Technical Responsibilities

Liaising with external and internal stakeholders
Liaise with all Internal Stakeholders and External Stakeholders and Suppliers when necessary towards the achievement of organizational and departmental goals.
Timely response to client requests
Effective client liaison (telephonically and face-to-face) Liaise with all Internal Stakeholders and External Stakeholders and Suppliers when necessary towards the achievement of organizational and departmental goals.


Reception and administrator
Effective receptionist / front office service.
Ensure that the Reception / Front Office and other relevant areas are opened and locked appropriately each day
Ensure that the image of the organisation is maintained through a professional dress code and ensuring that the front office/reception area is kept clean, neat and tidy at all times.
Always welcome and assist visitors and delivery personnel in a prompt, friendly and professional manner.
Reporting of faulty telephones and monitoring that repairs are resolved appropriately.
Monthly updating of the Aurum Site Office Emergency Telephone list.

Human Capital Management
Participate in proactive team efforts to achieve departmental and company goals
Adheres to all data management SOP’s, guidelines and confidential agreements

Company Strategic intent
Housekeeping relating to function facilities kept in order
Comply with all safety policies, practices and procedures according to prescribed procedures and legislation
Report all unsafe activities to Senior Management/Human Resources
Adhere and maintain Decision making authority as allocated to the position





Requirements
Requirements
Education
Grade 12
One-year certificate from college or technical school
Efficient in Microsoft office

Advantageous
Secretarial qualification

Experience
At least 2 years’ reception/ administration experience

Other Requirements:
Willing to work overtime
Proficient personal computer skills including electronic mail, record keeping,routine database activity, word processing, spread sheet, graphics.
Computer literate



Apply Here http://bit.ly/2svzBPk

Job id : , #75187, 208 views,

« Medical Practice Receptionist/AssistantData Capturer/ Filing Clerk »