Administrator

🗏Job Type

Full Time

Main Objectives:

Administration of outgoing quotations for the branch
Co-ordination and administration of confirmed jobs
Accurate allocation of all financial information such as hire/purchase orders and invoicing in Hiretrack under instruction from the Hire Desk Manager
Control of Switchboard at the Head Office when required
Responsibilities:


Quotations

Under the supervision of the onsite Admin Team Leader:

Take quotation requirements or messages telephonically, ensuring that Company values and image are adhered to in dealings with clients or supplier

Prepare quotations accurately as per the quotation requisition and/or instructions
Ensure that the handler receives the quotation timeously via email, fax or hand delivery
Conduct telephonic follow-ups with handlers regarding quotations
Make revisions/adjustments to quotations as instructed, should the specifications/dates or budgets change
Write confirmations on the scheduling boards


Production

Under the supervision of the onsite Admin Team Leader:

Update equipment, crewing and transport lists in consultation with the relevant managers to ensure that all Hiretrack information remains accurate after confirmation
Book, co-ordinate and generate orders in Hiretrack for crew, transport, forklift hire, crane hire, generator hire, vehicle hire, stagehands, consumables, per diems, accommodation and travel and any other job-related expenses
Ensure that all order requisitions are authorised by the Admin Manager
Assist the Administration Team Leader in arranging work permits, per diems, transport and accommodation for foreign crew working in South Africa as and when required


Administration

Type general letters and correspondence for the operations division
Maintain an orderly filing system with regard to quotations, jobs and attendant documentation
Reconcile Invoices from crewing agencies with stagehand orders and resolve any inconsistencies
Prepare memos for the Branch Management as required
Perform the day to day administrative duties with regard to Workshop personnel and freelancers (leave requests, requisitioning of hardware and sundries, transport etc)
General

Assist management with any other duties as may be required
Requirements:

Business Administration diploma/degree
Matric
Basic computer literacy


Apply Here http://bit.ly/2ErMWjD

Job id : , #74652, 215 views,

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