Executive and Legal Secretary

🗏Job Type

Full Time

About the Position

Duties and responsibilities include:

Board and Management

Oversee the overall management of General Manager's Office, Board, Board Committee and Management Committee meetings to ensure an annual programme of Board meetings is produced and approved by the Board.
Arrange and co-ordinate the Board meetings, AGMs and any Special General meetings, including preparation of agenda, production and circulation of any associated paperwork.
Make the Directors aware of all law and legislation relevant to or affecting the company.
Ensure that minutes of all meetings and any committees are properly recorded.
Maintain a database of Board decisions and ensure that the Board's decisions are communicated efficiently so as to achieve prompt and full implementation.
Track all the decisions made at the meetings to ensure implementation.
Act as a confidential sounding board to the General Manager, Chairman and Directors on matters that concern them, and taking a lead in dealing with difficult interpersonal issues.
Legal

Provide first line legal support to the Management and Board, so as to achieve compliance with all legal requirements.
Ensure the signing of agreements and /or contracts.
Act as principal point of contact with external legal advisors.
With the support of external legal advisors, provide an 'in-house' legal advisory service.
Highlight the legal implications of activities and proposals and identify how any risks can be minimised and/or managed. Ensure all significant legal risks are identified and managed on an on-going basis.
Ensure compliance with procedural requirements of Memorandum and Articles of Association.
Maintain statutory books/registers and ensure all statutory returns are submitted to the Registrar of Companies.
Keep under review all legal and regulatory developments affecting the company's operations, and making sure that the General Manager and Directors are properly briefed about them.
Organisational

Develop and maintain a management model to ensure a clear vertical line of sight from Board to management.
Participate in strategic planning and risk management assessment sessions.
Monitor compliance with Estate Protocol and act as the Custodian of the Estate Rules.
Prepare reports for respective EXCO and Board review.
Participate in EXCO meetings and provide strategic input and advice.
Ensure timely, consistent and transparent communication with all stakeholders including regulators, customer's service providers and Board.
Direct resident queries to HOD's for resolution.
Minimum Requirements:

5 Years' experience in a similar role within a Gated Estate or related Industry
Chartered Secretaries South Africa (CSSA) qualification and/or Paralegal or related
Desired Skills

Legal support
Articles of association
statutory books
regulatory developments
Board meetings
AGMs
Implementation
Estate Protocols
EXCO meetings
Desired Qualification Accreditation

Certificate
CSSA
About The Employer

A reputable estate client based in Ballito is seeking an Executive and Legal Secretary. The Executive and Legal Secretary will provide administrative support and disseminate information in support of the activities and operations of the General Manager's Office

Apply Here http://bit.ly/2G5KJHC

Job id : , #71337, 35 views,

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