Assistant Company Secretary

🗏Job Type	Full Time
💰Salary	R20 000 a month

A company in Ekurhuleni is looking for an ASSISTANT COMPANY SECRETARY

Salary is negotiable to R280 000 per annum (R20 000 per month plus benefits)

Main Objectives

The assistant company secretary assists the Group company secretary with their multitude of duties.
Generally, the assistant company secretary takes the minutes at all executive meetings and some board committee meetings; beyond that, however, the assistant company secretary has numerous duties which involve translating board decisions into management actions reports, and
the assistant works alongside the Group company secretary to render effective service to the board and management on corporate governance, custody of statutory documents , filing and preparation of statutory documents as required by the law and regulations.
The Company Secretary follows all required legal parameters, and the assistant will generate records and reports of this work.
The company secretary provides guidance on company-wide governance requirements, and the assistant works with the Group company secretary to help ensure that board directives are assigned to the proper managers and departments within the company. He/she also works with management to gather any necessary progress or completion reports to present to the board, executive committee and other management structures.
Minimum Requirements Qualifications:

LLB or BCom graduate with articles completed or Chartered Secretaries (CIS) qualification with the required minimum experience below.

Other equivalent legal or financial qualifications would be advantageous.
Experience:

At least 3/4 years’ relevant experience or similar type experience as Assistant Company Secretary or Company Secretary coordinator or Administrator.
Previous experience of working in a corporate environment will be to your advantage, especially listed company exposure.
Business etiquette on an executive level. Professionalism.
Understanding of King IV compliance.
Solid understanding of the Companies Act and how it relates to the company statutory duties.
Excellent report drafting capability.
Knowledge

Exposure on the preparation of the Group structure will be to your advantage.
Knowledge of the latest applicable legislation e.g. Companies Act 2008,
Understanding of Listed company environment.
Experience in Microsoft Office Packages (General - Excel; PowerPoint; Word) and Board pack software.
SKILLS REQUIRED

An assistant company secretary must possess excellent communication and writing skills
be fluent with Microsoft Office software.
He/she must also be discreet, as the assistant will frequently sit in on sensitive executive management meetings and some board meetings.
The assistant company secretary must have some level of tertiary education, and preference should be given to a candidate with a degree or in-depth study in corporate governance and board administration.
Role Description:

Support to the Group Company Secretary.
Assist with the Statutory Duties, Annual Returns, CIPC records, record of minute books, record of resolutions, preparation of resolutions where required.
Record and management of share register.
Custody and safekeeping of shares.
Attend meetings (Board and executive management meetings) and prepare minutes.
Assist Group Company Secretary with the administration duties to draft Company Secretarial input to Integrated Report and Board related submissions.
Prepare meetings calendar and schedule meetings and maintain the calendar.
Compile and plan meetings agenda for board/executive’s/management meetings, management committees’ meetings and other meetings required to attend.
Research and draft guidelines on corporate governance relevant to Company Secretariat.
Consider and ensure he/she is kept abreast on development on Companies Act moreover the issues impacting the company, the board and management.
meeting electronic pack upload and managing the pack.
Assist in coordinating all Boards meetings. Annual General Meetings, committee meetings, including but not limited to meeting schedule, diary, arrangement of venue, catering.
Assist with administration of documents for sponsors, JSE, Transfer secretaries and brokers.
Attend to mail and invoices.
Handle the meetings attendance registers and record the attendance.
Prepare the board fees schedule for non-executive directors and liaise with finance department for payment of the fees.
Attend to vetting of contract terms on purchase order and other administration based contract (service providers and suppliers’ terms).
Company Secretariat administration function:

Filing ad hoc documents (share repurchases, Computershare)
Filing CIPC and WebSec documents as when required
Manage and extract records form GreatSoft (WebSec)
Following up with CIPC
Getting signatures for resolutions
Pasting minutes and resolutions
Obtain signatures on Agreements
Maintain a record of agreements in form a schedule, update the schedule and scan and file Agreements.
Filing and scanning safe-custody documents (signed minutes, resolutions, agreements)
Getting documents (Agreements, statutory documents, signed minutes and resolutions) from the safe and providing copies as requested.
Prepare invoices for payments
Provide with particulars of directors and certified copies of ID documents under strict confidentiality.
Proving with particulars of the companies, e.g. registration numbers and directorate (board composition)
Salary is negotiable to R280 000 per annum (R20 000 per month plus benefits)


Apply Here http://bit.ly/2NvgfU3

Job id : , #76421, 77 views,

« ReceptionistJunior Receptionist / Office Administrator »