Admin Controller (Randfontein)-RCL FOODS

🗏Job Type

Full Time

Job Title Admin Controller (Randfontein)
Department Finance
Job Type Classification Permanent
Location - Town / City Randfontein
Location - Province Gauteng
Location - Country South Africa


Job Description
RCL FOODS is searching for an Admin Controller to join our Logistics Division. This position will be based in Randfontein, JHB.

The purpose of this role is to manage the General Admin functions at the different Speciality sites, with specific emphasis on Consignment Stock Control and reconciliations.

Minimum Requirements
Relevant Tertiary qualification
Min 3 years relevant working experience in a logistics/warehousing environment
Extensive knowledge of inventory tracking and other methods of resolving account discrepancies
Exceptional reconciling and investigating skills to identify discrepancies and resolve them
Strong ability to work either independently or as part of the team
Proficient user of Microsoft Word Excel and SAP
Must be willing to travel


Duties & Responsibilities
1.Consignment Reconciliation
Daily, weekly and monthly Sales Recon: Vector vs port of destination
Queries and resolution of reconciliation items before month end
Manual reconciling of Vector (SAP) consignment receipts & consignment sales.

2.Billing
-Incumbent will be responsible for the preparation of the:
*Monthly Consignment Billing recon
a. Consignment Movement Reports
b. Reconcile batch to batch sales per customer per material code
*Calculate and amend consignment sales according to the consignment billing recon per customer/material code and batch
*Process/Upload consignment billing on SAP as agreed by all parties

3.Buy Backs
Daily processing of repurchase/buy backs of consignment stock on SAP

4.Creditors
Process order requests, quotations and create PO’s on SAP
Review and confirm authorisations for PO’s and Invoices are in line with approved contract rates and quantities
Ensure accuracy of Invoicing in SAP and verify on spreadsheet
Ensure accurate and properly authorised PO & Invoice process in line with Company Policy
Regularly review reports for retrospective ordering violations and address issues with teams where appropriate
Responsible for Sundry Creditors reconciliations
Resolve vendor queries

5 .Trip recon
Control of Trip reconciliation process from start to finish by ensuring no long outstanding POD’s, completeness of records, completeness of credit processing
No outstanding shipments
Address inefficiencies with Warehouse daily
Credit Note detail review
Claims control
Filing & Scanning

6.Returnable Packaging management
Monitor and reconciliations of all returnable packaging materials, inclusive of CHEP pallets.
Ensuring CHEP portfolio balances to SAP.
Ensuring SAP balances to physical SOH at each site.
Ensuring site has sufficient returnable packaging available at all times.

7.Month end & Journals
Prepare Accruals from Open Order listing & other sources
Prepare and recon the monthly Speciality Billing Model and send to HO to bill
Strict adherence to cut off times at month end
Verification of GL postings for accuracy before close off
Review of Balance Sheet accounts to ensure validity – highlight issues with Head Office Recon Clerks
Confirmation review of non-routine journals

8.Financial reporting, analysis and commentary
Prepare Monthly Financial Reporting packs for the depot (Ops Accountability workbook, MEBIT report for Finance Exec)
Analyse and explain KPI fluctuations and variances
Prepare & compile monthly Manpower reports
Provide Management with relevant and informative reports at the regular required intervals.
Ensure the daily, weekly and monthly reporting requirements by Management are met within the specified deadlines
Develop an in depth knowledge base of organisational processes and policies
Develop analysis reports to improve depot efficiencies

9.Team Management
Lead subordinates towards meeting targets through regular communication and training
Support and drive the business core values
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
Conduct performance appraisals
Manage the activities of the team and ensure internal customer service requirements are met.
Set up meetings with all stakeholders (Speciality and Vector) when necessary to sort out issues raised and find solution/take corrective action

10.General Administrative duties
Resolve general administrative queries – Customer invoice requests/delivery notes etc.
Ensure Admin Controllers’ Daily Checklists are done and signed off daily/weekly as per guidelines
Support Group Internal Audit and Vector Procedure Controllers
Compliance with Group & Vector Levels of Authority
Assist with other duties as required


Apply Here http://bit.ly/2LGqPGC

Job id : , #71108, 404 views,

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